What is DIN (Director identification number)
A director identification number (DIN) is a unique identifying number assigned to a person who wishes to become a director or is already a director of a corporation. DIN is obtained by submitting an application in eForm DIR-3, which was originally intended to be a one-time process for anyone wishing to become a director of one or more companies
Who is required to submit Form DIR 3 KYC?
Directors are required to submit their KYC details to the MCA if they meet the following conditions, according to recent MCA announcements:
Their Director Identification Number (DIN) was assigned to them by or on March 31,
DIN is in approved status
Note that KYC is also required of disqualified directors.
e-Form DIR 3 KYC
Any DIN holder who is filing his KYC details for the first time with MCA must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web service for his KYC.
Further, any DIN holder who wants to update any information of his KYC details must update the same through the filing of eForm DIR-3 KYC only.
Form DIR-3 KYC Web
Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require an update in any of his KYC details as submitted may perform his annual KYC by accessing the DIR-3 KYC web service.
Form DIR-3 KYC WEB is simply to verify the data filled by the DIN holder in his previous year’s eForm DIR-3 KYC.
Consequence of not filing e-Form DIR-3 KYC within the specified due date
In case a director who is supposed to file the e-Form does not file it by 30th September on MCA 21 portal, the department will mark the DIN of such director as ‘Deactivated due to Non-filing of DIR-3 KYC’.
If the director wishes to re-activate his/her DIN in future by filing the missed-out e-Form DIR-3 KYC, he can do so after paying a late fee of Rs 5,000. This fee would be payable on or after 30th September of the year in which the e-Form DIR-3 KYC (Web) is to be filed. This form needs to be filed annually by the directors.
Documents Required to File DIR 3 KYC form
The documents required to file reform DIR 3 KYC is as follows:
- Details of Nationality
- Details of citizenship like gender, date of birth, etc.
- Permanent Account Number (PAN)
- Passport (compulsory when DIN holder is of foreign nationality)
- Driving License
- Aadhaar card
- Personal Mobile and Email ID
- Proof of Residential address.
- Voters Identity card
Aside from the aforementioned documents, directors must additionally have the following items on hand:
- To file the form, he used his digital signature.
- CA, CS, or Cost Accountants who are currently practicing the professional attestation of the above-mentioned documents. In the event of foreign nationals, an attestation by a defined authorized person is required.
- A declaration signed by them (applicant/director) and attested by CA, CS, or Cost Accountants in good standing.